Human Resources professionals know the value of ensuring
your company does its due diligence and maintains thorough, organized records
of the many employee related issues that tend to come up in the workplace. There
are several reasons for this. First it’s your source for information on just
what’s happening in your workplace; who’s performing well, who’s performing
poorly? Are injuries going up or down? Who’s missing time and why? When you compile the data recorded over 6
months, a year, five years etc. you can really learn a lot about your own
workplace, see where you can make improvements and if your improvement measures
have worked. In addition when your employees come to you for a raise or time
off what do you have to show them as justification, have you maintained records
of when staff have been off, have you kept performance reviews? Without
documentation you don’t have much to base your decisions on. This leads to
maybe the most important point regarding the need to keep up on your due
diligence. Every year there are thousands of claims made to the Ontario Human Rights
Commission and the Ministry of Labour regarding health and safety claims,
wrongful dismissals and discrimination in hiring to name a few but many of
these claims are proven to be false and business owners are spared thousands of
dollars in severance pay and fines simply because they have conducted their
business properly and have the documentation to fall back on when needed.
Make sure that you’ve done your due diligence, keep good records and have
had employees sign off when their acknowledgement is needed; it’ll save you many
headaches and there’s a good chance it could save you some money.
John Ruyter, HRNC
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